Project and Task Management system

Managing construction projects used to be a scramble. Task lists were handwritten, assignments were made manually, and progress updates trickled in slowly from site to site. Supervisors spent more time chasing information than actually managing work, and the owner had no single view of what was moving, paused, or completed. Delays multiplied, decisions were slowed, and every new project felt like starting from scratch.

Then Apptriangle introduced a single Power Platform app that changed everything. Projects are now set up in minutes, not hours. Tasks are assigned automatically to the right team members, and progress is updated live across every construction site. No more spreadsheets, no more calls, no more chasing scattered updates.

How the Business Works

This is the story of a trusted interior construction brand in Australia—a company known for its expertise, reliability, and the sheer speed at which it worked. Every day, their teams were busy juggling multiple sites, each with its own unique challenges and timelines. Work moved fast, deadlines loomed, and yet, somehow, updates struggled to keep pace.

Every new project began the same way, stuck in the old habits: task lists scribbled by hand, supervisors assigned one by one, and progress scattered across calls, messages, and spreadsheets. It was like trying to hold onto a stack of papers in a strong wind—the information existed, but never all in one place.

During their busiest periods, hidden blockers would emerge too late. Small issues became bigger delays because no one had a clear picture until it was almost too late. Decisions, crucial to keeping projects on track, often waited longer than they should.

Where Work Got Stuck

Repetitive Setup Work

No standard task templates by project type. Each project required rebuilding the same checklists, slowing down starts and introducing errors.

Slow, Fragmented Assignment

Assigning many tasks to multiple supervisors took time and relied on phone/text—making hand‑offs inconsistent and hard to audit.

Unclear Status & Reasons

There was no unified place to see In Progress, On Hold (with a reason), or Completed/Closed—so delays were discovered late.

No Single View of Project Health

Without a dashboard, the owner lacked a reliable portfolio snapshot: total projects, completion % per project, and bottlenecks.

Key components and considerations

Imagine an app so simple that non-technical users can start using it instantly, on mobile or web. Projects can be set up in minutes using standardized templates for each type, while still allowing flexibility for unique site needs.

Tasks are tracked clearly, with precise statuses and reasons for any hold-ups, ensuring no detail is lost. Email and push notifications alert the right people at the right time, keeping everyone connected without the chaos of calls or spreadsheets.

All updates feed into a single portfolio dashboard, summarizing totals, completion percentages, and key metrics at a glance. The result: faster decisions, real-time visibility, and smoother operations across every construction site.

How we overcome

Apptriangle Limited came in, listened, and built a single app on Microsoft’s Power Platform. It became the team’s steady window. Projects were set up in minutes instead of hours. Tasks reached the right supervisors automatically, without manual handoffs. Progress showed up clearly, in real time, for every site. Notes, photos, and updates stayed together, so the work spoke for itself. Blockers appeared early, not late. Decisions moved faster. The owner finally saw the whole portfolio at a glance—no chasing, no guesswork, just calm clarity.

That is how the company stepped from the classic rhythm into a modern, digital flow: one place to create, one path to assign, one view to see everything. The work stayed the same. The way of working got better. And the brand kept its promise—delivering with confidence, site after site.

Real-World Effect

Standardized Project Starts

Project types map to ready‑made task templates, eliminating repetitive setup and improving consistency across sites.

Faster, Clear Assignments

Assign multiple tasks and supervisors in one step, with due dates and reminders—reducing hand‑off time and confusion.

Truthful Status & Reasons

Simple, consistent states (In Progress / Held with reason / Completed) capture exactly what’s happening and why.

Real‑Time Awareness

Email/push alerts arrive at the right moments; the owner acknowledges progress and blockers without chasing updates.

Portfolio Visibility

The dashboard shows Total Projects, Completion %, and on‑hold reasons; filters help leaders focus on what needs attention now.

Mobile‑Ready & Familiar

Canvas app UI is responsive; SharePoint Lists + Power Apps feel natural to Microsoft 365 users, reducing training time. [microsoft.com], [learn.microsoft.com]

Frequently Asked Quetions

Can we add new project types or change task templates later?

Yes. Add or edit templates in SharePoint Lists; the app and flows use them immediately for future projects.

Do supervisors need special setup on mobile?

No special setup beyond access to Power Apps. The app runs in the Power Apps mobile app or a browser.

How do notifications work?

When a task completes or moves to “Held,” Power Automate sends email/push alerts to the owner. You can adjust timing and recipients in the flow.

Can the dashboard show completion percentage and filter by supervisor?

Yes. Power BI provides completion % per project, total projects, and filters/drill‑downs by supervisor or project.

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